Event Objective
Our main objective is to showcase Autobotz Esports as the most active, engaging, and family-inclusive team at Gaming Thiruvizha. By doing so, we aim to attract significant sponsorship opportunities.
- Brand Promotion: Distributing 500 free tickets & 200 jerseys to ensure our brand is everywhere.
- Engagement: Hosting 1v1 mobile gaming battles for youth and board games for parents.
- Big Giveaway: Offering the Autobotz Tours & Travels International Trip Giveaway to maximize brand promotion and excitement.
Official Participant Rules
Ticket & Branding
- Each participant receives one free entry ticket.
- The first 200 participants receive an official Autobotz Jersey.
- Wearing the Jersey, Headband, or Wristband is mandatory and required for giveaways.
- Failure to wear branding will result in disqualification.
Giveaway Requirements
- Participants must engage in at least one gaming activity.
- Must visibly wear Autobotz branding throughout the event.
- Post at least one photo/video on social media with required tags:
@autobotz_esports, @autobotztouring, and #AutobotzTakeover. - Check in at the Autobotz Booth for final eligibility verification.
Game Lineup
Mobile 1v1 Battles (Youth)
- BGMI (TDM-1v1 Gunfight)
- Call of Duty Mobile (1v1 Sniper / Gunfight)
- Clash of Clans (Fastest Raid / % Destruction)
- Clash Royale (Quick 1v1)
- Pokémon Unite (1v1 Lane Fight - timed)
- Free Fire MAX (1v1 Custom Room)
Parent & Family Games
- Board Games: Chess Blitz, Carrom, Ludo, Uno, Connect 4, Scrabble Mini, Checkers, Dominoes
- Activity / Fun Games: Dart Board Challenge, Ring Toss, Mini Bowling, Jenga, Spin the Wheel, Memory Card Flip
- Family Duo Games: Parent & Kid Quiz, Guess the Movie/Game, Pass the Ball
Event Staff Structure
Core Team (5 People)
-
Event Manager (You):
- Overall command of the event
- Liaison for sponsors and Gaming Thiruvizha organizers
- Handles last-minute issues, emergencies, and escalations
- Ensures every team member follows the timeline
-
Operations Lead:
- Manages entry ticket distribution and branding (jerseys, headbands, wristbands)
- Oversees booth setup (tables, banners, giveaways)
- Tracks supplies (tickets, jerseys, wristbands, merchandise)
- Coordinates with support team on crowd flow
-
Gaming Lead:
- Designs gaming brackets and schedules
- Assigns referees to each match
- Ensures fair play and rule enforcement
- Troubleshoots gaming tech with Tech Support
-
Parent Zone Lead:
- Sets up board games and family activities
- Assigns staff to guide parents/kids
- Keeps activities engaging with announcements and prizes
- Ensures parents have a positive, inclusive experience
-
Marketing & Media Lead:
- Guides photographers/videographers for best coverage
- Approves Instagram stories and live updates
- Tracks hashtag usage and online engagement
- Collects photos/videos post-event for sponsors
Support Team (15 People)
-
Registration & Branding (3 staff):
- Verify ticket eligibility at entry
- Issue wristbands/headbands/jerseys
- Enforce branding rule (mandatory Autobotz branding for giveaways)
-
Gaming Arena (5 staff):
- 4 Referees: Run matches, record results, maintain discipline
- 1 Tech Support: Handle devices, network/WiFi, chargers, troubleshoot game crashes
-
Parent Zone (2 staff):
- Act as game hosts (explain rules, encourage participation)
- Keep score for board games and fun activities
- Assist Parent Zone Lead with managing queues
-
Booth & Giveaway (2 staff):
- Manage merchandise table (caps, wristbands, goodies)
- Track giveaway eligibility (ticket, branding, social media post)
- Assist during International Trip Giveaway announcement
-
Media & Instagram (3 staff):
- 2 Photographers: Capture matches, crowd, giveaways, parent activities
- 1 Instagram Story Uploader: Post real-time updates, tag sponsors, share reels/stories